Draft Minutes: Garve and District Community Council held
5th April 2011 at Garve Village Hall
PRESENT: Kenny MacLean (Chairman), Jean Bailey (Treasurer), Jean Hollingdale (Sec.), Lady Eliza Leslie Melville, Ruari Matheson, Jennifer Haslam, Alex MacKenzie, Sue Tarr, Bob Moir, Jock Logie, Robbie Bain (Ward Manager), Cllr. Jean Urquhart; Eneco – Jonn Barnes, Nicola Brookes; Infinergy – Nick Sage; E-ON – Matilda Urie, Val MacIver (Platform PR). 3 members of the public.
APOLOGIES: Steve Jones, Pam Morrison, PC Carl Sandever, Cllr. Richard Greene, Alan Gartshore (Ross-shire Voluntary Action).
Meeting opened 7.00pm.
DECLARATION OF INTEREST: Lady Eliza Leslie Melville (Community Benefit), Cllr. Jean Urquhart (Planning).
CHAIRMAN’S COMMENTS: Lady Eliza was welcomed back to the Community Council. The Chairman attended the HC meeting on 3rd March where the Pan Highland Fund was approved. This means the first £100,000 stays within the community after which the money is split 55/30/15. Bob Cameron stated “this is not retrospective to already signed or in negotiation wind farms”. Offshore will be split 80/20, and there is also talk of a Scotland wide scheme. The new Constitution for CC’s was also approved at this HC meeting, see item 7 on the agenda.
Public hearing for Corriemoillie Wind Farm was held on 22nd March, at which the application was passed unanimously with conditions, one of which included the setting up of a liaison group - see item 12 on the agenda.
Church service times to change from 10.45am to 11.30am in Contin and 12.15pm to 12.30pm at Lochluichart in due course. This is due to the linkage with Strathpeffer.
CC members were asked to keep all paperwork received from Sec. until no longer required and then to shred, copies are kept for files by Sec.
News and Views are asking for donations of unwanted gifts/presents for their stall at the Easter Fair.
Parent Council informed Chairman that the Vacancy for Head Teacher has been re-advertised.
APPROVAL OF MINUTES: for 1st March 2011 with amendments: Where SCF is mentioned in the Eneco section of minutes, it should read “SCF or another distribution/investment body”; omission from Community Benefit section “Steve Jones feels strongly that a more effective dialogue should be setup between Eneco and G&DCC to bottom out details of such an arrangement. This would be best via a sub-group of G&DCC”; in Treasurer’s Report an “s” was missed on News and Views. Approved: Jennifer Haslam; Seconded: Jean Bailey
MATTERS ARISING:
Gorstan Sign - The requirement for a new sign at the top of the Gorstan road raised at CC meeting on 2nd Nov 2010 was installed on 17th March 2011. Thanks given to Robbie Bain.
Bins in laybys - A litter bin is now in place in the Gorstan layby on a trial basis. Cllr Jean Urquhart will keep trying to acquire a bin for the Grudie Bridge layby, on going. Jennifer Haslam has great concern about the litter spread about in the Grudie area.
TranServ - Their maintenance contract has now been extended to 31st May 2012. We have had no reply to our comments re- Station Road walls and also tree cutting. Sec. will contact TranServ again. The road between the Church bend and Hazel Brae House was resurfaced w/c 15th March.
Fun Day insurance cover - Robbie Bain to check if we need to have First Aid cover, we are insured for the Fun Day. Penny Moir will have Food Handling certificate for the Fun Day.
Litter Pick – Sec. handed out gloves, pickers, bags and tabards to members for the litter cleanup.
TREASURER’S REPORT: 5th March 2011; Treasurer’s Account - £1167.01, minus Garve and Achnasheen Hall rental - £82.50 total £1084.51, Senior Citizens Account - £645.85, War Memorial Account - £82.33. News and Views Account is now closed. £1 has been received for the printer on 25th March 2011 and receipt issued. The CC insurance for the printer has been cancelled. G&DCC send its best wishes to the AGNV team.
Ann MacRae has agreed to audit the accounts for a reduced cost. The Treasurer is looking into internet banking, not for paying costs, but for obtaining up to date balances and internal transfers. Jean Bailey proposed G&DCC appoint Ann MacRae as auditor; Kenny MacLean seconded; all in favour. Members were asked to note that Achnasheen Hall charge solely by the hour; therefore we must make sure that we do not overrun our time. The next Fundraising Committee meeting will be after the Easter Fair at Garve Hall. The Chairman then made a collection of donations (bottles etc.) for the Easter Fair.
ADOPTION OF NEW COMMUNITY COUNCIL CONSTITUTION: The new constitution and accompanying documents have to be adopted by all CC’s between 1st April and 30th June. The Chairman then highlighted key points but there will be very little difference in how this CC is currently being run. Motion to adopt the new constitution and associated documents in full: Proposed, Kenny MacLean; Seconded, Bob Moir; all in favour. Documents were duly signed and passed to Robbie Bain for HC signatures. G&DCC copy will be returned at next meeting. Robbie Bain is our Liaison Officer; training will be arranged for all community council office bearers by HC over the coming months.
CORRESPONDENCE: Email: Notice of planning meeting 8th March 2011; Notice of Ward Forum 21st March 2011 Plockton; AGNV to Treasurer; Parent Council update; Infinergy re-minutes; Eneco re-minutes; Reply TEC Services re-litter bin Silver Bridge layby; Amendments to minutes from Steve Jones; Sheildaig CC Minutes; Robbie Bain info for CC Constitution; Robbie Bain - Agreement for Lochluichart Windfarm Community Benefit (sent to all members); Parent council minutes; Lochbroom CC Minutes; Notice of planning meeting 29th March 2011 Conon Bridge Primary School; AGNV to Treasurer; PC Sandever apologies; Rogie Falls bridge update; Infinergy update. By Post: HC planning on Corriemoillie windfarm; NHS Highland; M.o.D. Exercise Notification; Review of Scottish Policing Structure; Ways to Pay HC leaflet.
AOB (Members):
Jock Logie asked if it was possible for him have a dispensation by HC to collect dumped rubbish from Grudie Bridge lay bys and the full litter bags from the Litter Pick and take them to the recycle department, Robbie Bain will look into this.
It was commented that the daffodils around Garve village belong to the community and are not for picking. It has also been noted that a car has been sitting in Stirling Drive Garve for some time with two flat tyres and no tax disc, also a trailer parked by telephone box. Sec to look into these matters.
Jennifer Haslam - White lines from Corran, Gorstan to Lochluichart Station are almost invisible. Robbie Bain will investigate.
Kenny MacLean wished to send of note of thanks to the Street Lighting Dept. for their prompt actions at Achnasheen Roundabout following several problems in recent weeks with the lights.
Robbie Bain was asked for short update on the Plockton Ward Forum meeting, topics covered the amalgamation of Lochaber and Skye and Wester Ross colleges into the West Highland College, Bill Alexander Head of HC Social Work gave a talk on Home Care for the elderly. Cllr Jean Urquhart stated that any Community Council topics can be put forward to Ward Forums for discussion. 28 members of the public attended this Ward Forum.
Rogie Fall footbridge, the bridge has been closed to the public because of a rock fall. Highland Council and Forestry Commission are reviewing plans for the bridge and there will be consultation in the next four months. Dingwall swimming pool is closed to the public due to roofing problems. Work has started on repairing the Ullapool swimming pool roof.
AOB (Public): Val MacIver of Platform PR wished to thank members and the wider community for their courtesy shown during the E-On planning process.
Cllr. Jean Urquhart was thanked for attending and left the meeting; she gave apologies for our next meeting.
SCOPING & CONSULTATION:
HC Consultation on old Ledgowan Bridge, Achnasheen right of way for pedestrian and cycle use. Agreed to write in support of the right of way. Sec. to write to HC.
Infinergy: Update by Nick Sage on their community drop in consultations, who thanked everyone who attended. A total for both days of 27 people attended. Many people questioned LEO scheme whether or not it would affect social benefits. Nick Sage is looking into this and will report back to the CC. Infinergy are hoping to submit their planning application end of May 2011 or early June 2011.
PLANNING: Ledgowan Lodge - passed and Corriemoillie Windfarm - passed with conditions.
The Chairman then explained that the three planning applications for discussion this evening were all hydro schemes. Although none had indicated any information regarding Community Benefit within their planning applications, he did not want the CC to have any conflict of interest issues down the line if any Community Benefit should come about. Robbie Bain was asked to write to the applicants regarding Community Benefit from these hydro-electric schemes and to deal with if necessary. Proposed by Jennifer Haslam; Seconded, Alex Mackenzie all members agreed.
The three planning applications for G&DCC area are as follows: Ref; 11/00044/FUL. Land at Dosmuckeran Achanalt, Construction of hydro-electric scheme (100kw) including pipeline, weir, power house, and formation of access track. Ref; 11/00770.FUL. Land at Allt Achadh Na Sine Achnasheen, Construction of hydro-electric scheme (800kw) including power house and pipeline. Ref; 11/00771/FUL. Land at Allt Gharagain Ledgowan Achnasheen, Construction of hydro-electric scheme (999kw) including power house, pipeline, and upgrading of access road. Members agreed that G&DCC to make no comments on these applications.
Building Warrants – Ledgowan Lodge, Aultguish Inn. No Comments from members.
Corriemoillie Windfarm - Matilda Urie – E-On highlighted the requirement to set up a liaison group which will inform the community of construction dates, contracts and transport movements. Val MacIver- Platform PR explained the purpose of a liaison group. The main lead would be taken by the Community Council as the wind farm is in this CC area plus other bodies would be represented on the group such as Parent Council, Hall Committee, Police, HC, Roads Dept., etc. Meetings maybe once a month or when necessary during the construction stages of the wind farm. Robbie Bain agreed it is a good process. Jock Logie suggested Cal Mac regarding Ferry traffic times. Everyone will be informed when very large loads are on the move. Roads will be inspected before and during and improvements made. Sunday movement could be restricted.
Jonn Barnes – Eneco agreed that it is a good idea to set up a liaison group perhaps sooner rather than later as Eneco wish to begin construction this year or early next year, there will hopefully be a trial run next month – Invergordon to Lochluichart for turbine transportation, more details to come.
Kenny MacLean then asked members about setting up a liaison group at next months meeting once Eneco have more information. Proposed by Jennifer Haslam; Seconded, Alex Mackenzie all members agreed.
Lady Eliza Leslie Melville was thanked for attending and left the meeting.
COMMUNITY BENEFIT:
Jonn Barnes – in the proposed agreement there would be one trust which covers all three Community Council areas. Eneco envisage some “weighting” to reflect proportion of money going to each area i.e. G&DCC would have more representation than Contin or Marybank. Once agreement is signed, next stage is setting up trust. Questions about the structure of the trust are still to be decided.
Jean Bailey – finds the trust set up difficult; may be problems with having three community council areas; public may find confusion over which windfarm fund to apply to. Query about “entertainment” being a prohibited use of funds. Jonn Barnes stated they would be pleased to sponsor the Senior Citizens Christmas Party.
Sue Tarr – having the other community councils may give a more balanced outcome on the panel.
Val MacIver – advised - trust and common sense. The community need to be “protected from themselves” with no disrespect meant; also remember that the three developers will require publicity for the money they are giving the community.
Robbie Bain advised leaving as much flexibility as possible for pragmatic decisions.
Kenny MacLean felt that once the trust begins to be set up, a number of the concerns raised by members would be addressed. He then raised some minor errors in the agreement document. He then read out proposals from Steve Jones in his absence which were considered by the members who agreed no action was necessary.
Kenny MacLean proposed that Highland Council sign the document (Lochluichart Windfarm Community Benefit Agreement) (with typing amendments); Alex MacKenzie seconded, all in favour.
Robbie Bain suggested that he and Eneco continue talks, draw up a list of organisations to contact e.g. Ross-shire Voluntary Action, Highland Opportunities with a view to inviting them to a future Community Council meeting so we can decide the next steps in setting up the trust. Members agreed with Robbie Bain.
E-ON – negotiations can now proceed further as planning permission has been granted. Matilda asked what the community would like whether they wanted individuals to be able to apply to the fund. G&DCC agreed to leave it to Matilda Urie and Robbie Bain at this stage and report back to G&DCC at next meeting.
Kenny MacLean read out a proposal from Steve Jones in his absence about setting up a sub committee to negotiate community benefit with E-On; members were not in favour.
Dates of next meetings:
3rd May 7pm at Achnasheen Village Hall
7th June 7pm at AGM followed by Ordinary Meeting Garve Village Hall
5th July 7pm at Achnasheen Village Hall
2nd Aug 7pm at Garve Village Hall
6th Sept 7pm at Achnasheen Village Hall
Fundraising Committee – Tues 26th April 2pm Garve Village Hall
Meeting Closed at 9.40pm.