Draft Minutes of Garve & District Community Council meeting held 7th July 2015 in Achnasheen Village Hall

Present: Kenny MacLean (Chairman), Jean Hollingdale (Secretary), Jean Bailey (Treasurer), Eliza Leslie Melville, Jennifer Haslam, Sue Tarr (Minute Sec); Andy Russell and Don Smith (EDF); Val MacIver (Platform PR); 5 members of public.

The Chairman welcomed everyone and opened the meeting at 7pm.
Apologies: Bob Moir, Ruari Matheson, Fiona Milligan, Angus Harley, Sarah Jones, Campbell Cameron, John Bedwell.
Declarations of Interest: Eliza Leslie Melville on a planning application.

Chairman’s Comments: Neither the Chairman nor Jean Bailey was able to attend the RVA AGM; G&DCC members attended the EDF drop-in in Garve Village Hall. At the HC meeting on 25th June it was agreed a £2.3m surplus would go to the road network for repairs. Over the next three years HC are looking for savings of £46m. HC is discussing the future of community councils. CC elections will be held this Nov and every 4 years; the elections are run by the HC. There will be an update of population figures; CC grants are based on population. Our membership number won’t change (8). All CC’s have 7 members plus 1 for every extra 1000 population or plus 1 if population is thin on the ground.
There will be no Church of Scotland services at Kinlochluichart on 19th July or 2nd Aug.
All G&DCC agendas, minutes and dates of future meetings are available on the website www.community-council.org.uk/garveanddistrict  They are also available at Garve PO, on Achnasheen Village notice board, in the AGNV and on the AGNV website, direct from the Secretary on gdcc@fsmail.net, tel/fax 01997 414201 and at every G&DCC meeting. Correspondence should be directed to gdcc@fsmail.net
Approval of minutes of meeting held 2nd June 2015: proposed by Jennifer Haslam and seconded by Jean Bailey.

Broadband Survey: deadline for returning the questionnaire was 30th June. 62 replies, with several offers of help or sponsorship. G&DCC felt this was a very good response and thanks to all who took the time to complete the survey. The next stage is to analyse the results. The Chairman is to consult with Community Broadband this Thurs about how that is done.
There was a query about whether G&DCC would lead the project. G&DCC will complete Stage 1 (analysing the information in the survey) and then see what the recommendations are.
Affordable Housing: four names are interested in helping with this, Jean Bailey, Mike Franklin, Sue Tarr and Eliza Leslie Melville. Jean Bailey to get in touch with Ronnie MacRae at Highland Small Communities Housing Trust.

Matters Arising:
HC Customer Service Review – Lochcarron Service Point will be closing; Gairloch has been reprieved. Ullapool and Dingwall are unaffected.
LEO Scheme – the rebate will be paid in Dec 2015 and then close. The Green Energy tariff will remain with 10% discount. Green Energy has contacted customers to inform them.
When LEO started it promised the rebate of £250 would be paid annually for the 25 year life of the Windfarm and this was also stated when customers switched to Green Energy that they would receive £250 rebate plus 10% discount which would continue for life of the windfarm. Infinergy, who set up LEO before it was sold to Eneco, were not aware that the rebate was ending and they confirmed that it was to be for 25 years however it was not written into the conditions of sale. Eneco is to attend next month’s CC meeting. LCT will be discussing this with Eneco at the LCT meeting this week. Members were disappointed that the scheme would not continue as it was promised for 25 years and those residents who had joined LEO had benefitted from the electricity rebate. It was noted that not many households had taken up the offer and this could be an opportunity for Eneco to look at a way of improving a similar electricity scheme for the whole community. G&DCC to write a letter to Eneco.
EDF update – around 20 people attended the recent drop-in with positive feedback. There will be very little difference in the appearance of the turbines; it is the technology inside the turbines which will be different. Currently undertaking design surveys on site, as well as archaeology and ornithology surveys. The Civil Engineering contract is close to being awarded and the Electrical Contract tender is going out. There will be one or two slight re-routing of roads due to deep peat but no turbine sites will be moved. Timber movements off site have halted due to a breakdown at the biomass plant in Invergordon, but this will not hold up work on site. EDF are meeting with Eneco and Lochluichart estate next week about access arrangements and the spur road from the Lochluichart Windfarm in to Corriemoillie site will start early Aug. The Chairman thanked EDF for keeping G&DCC and the community up to date.
SSE works at Killin – There have been some issues with silting up of drainage on Killin Farm. SSE is contacting them directly.
Carn Gorm Windfarm Inquiry – this has been adjourned until the end of Aug due to SNH solicitor being taken unwell. G&DCC to request notice of new dates and times. Some objectors took the opportunity to visit the site which they had not done up to this point.
Garbat Hydro Scheme – no news.
Community Benefit – Robbie Bain has heard nothing from the various hydro schemes. It was noted that Green Highland has just appointed a new managing director this week.
Garve Recycling Point -   the fence was to be fixed by 19th June however it has not yet been done. The HC are pleased with the way the new system of filling in forms at Dingwall Recycling point is going. Household blue wheelie bins will now accept aerosols, envelopes with windows removed and juice cartons with more materials to follow later in the year.
Lochluichart Station road potholes – these have a job no. and are on the list for repair.
Broken fence at Loch a’Chuillin – not repaired yet.
Garve Bus Shelter – not repaired yet.
Council Planning Website – access is still erratic.
Garden Produce Show – Jennifer Haslam to get the trophies. Hope everyone’s gardens are growing well!
Old road leading from Gorstan layby – the potholes have been reported and awaiting repair.
Over 60’s Party – venues have been contacted and menus / prices are coming in. The community council will be changing over in Nov.

Police Report – none available. It is noted that patrols continue in the area and there have been two accidents at Grudie Bridge. Also large numbers of motorcycles parking on the road at Gorstan Junction continues.

Treasurer’s Report:













Total balance b/f 1936.25





Senior Citizens Fund – no change 650.72 650.72




Bench Fund – no change 100 100




Community Fund – no change 1239.53 1239.53




Treasurer’s Account – b/f -54

less Garve Hall June 2015 -28

add HC Grant 2015/16 971.88

less HC Public Liability Insurance 2015/16 -88.74

less expenses Broadband Survey -146.8 654.34




Carried Forward
£2,644.59









The HC grant has come through. The Treasurer requested ink expenses; all agreed.

Bench Fund – G&DCC holds £100 for providing benches in the area; it was agreed to look at how many benches and where would be a good place and then apply to LCT to top up the amount required to purchase benches. Permissions to site benches would be required. Suggestions for sites are in the various graveyards and at the church, Gorstan layby, Achnasheen pond area; there may be other places. Any ideas welcome.

Correspondence:
By Email, Scottish Water re Garve Sewage; Scottish Govt Review of Primary Care out of hours services; Philip Waite HC Access Officer – change of link to website; Inner Moray Firth Proposed Local Development Plan; Robbie Bain – Aultbea CC Scot-hatch vote; Colin Campbell – Biosphere meeting; Scottish Rural Parliament newsletter x2; Policy – Guidance for CC’s; RVA survey; EDF Energy – takeover of E-On Windfarm; Policy – Community Council Elections timetable 2015; Lochcarron CC mins; Highland Third Sector June events; June Ross HC – litter bin at Aultguish; Strathpeffer CC mins; Third Sector Awards nominations; Policy – Scottish Heritage Angel Awards; Silvia Campbell – Employability Forum dates and venue;  Local Energy Scotland – renewable generation; Rebekah Moore – Volunteering opportunity; Policy – Big Energy saving network grant fund application open 2015/16; HC Trading Standards Bogus Tradesmen Leaflet; Scottish Rural Parliament – Broadband and mobile signal; MNV Consulting – Loch Vaich Hydro Schemes.
AOB: Jennifer Haslam is concerned about flooding on the bridge at Grudie. The drains are blocked. The drainage grids on the bridge have been tarred over. Sec to contact roads dept.
The crash barrier at Grudie has been damaged again. G&DCC to contact HC.
The red paint at the start of the 40mph zone in Garve needs repainting. Could we also ask for bollards or speed bumps similar to Muir of Ord and Conon to slow the traffic down? Some members were against bollards or speed bumps.
The LCT have been looking at a way of setting up a bursary scheme for further education or apprenticeships, but the present structure of LCT prevents it from giving bursaries directly. Could G&DCC give out bursaries? Sue Tarr felt G&DCC would have difficulties as well, that it needed a “development company” set up, possibly linked to LCT. G&DCC could help; the idea of money to help with education and skills development for all ages has had a lot of support in the community. An arms length body could be set up in a way that individuals can apply for funding; LCT is set up to give money to community groups. Val MacIver suggested approaching UHI and Skill Scotland for advice on bursaries. EDF may be open to considering a bursary fund; they are at a very early stage of looking at what form the community benefit will take.
Jean Hollingdale – the layby beside Aultguish Inn still has one of the old-style concrete litter bins, which gets well-used but never emptied and the owners of Aultguish Inn have to empty it and put the rubbish in their own wheelie bin. A wheelie bin and removal of the old bin has been requested and is in hand.
Sue Tarr noted that white line painting has started on the Ullapool road and hopefully the Gorstan junction lines will be done soon.
Kenny MacLean noted that the section of road at Luib that had an experimental surface a few years ago needs further repair as the cracks are appearing again.
Thanks to June Ross and the refuse collectors at HC for prompt service in dealing with overflowing bin in Achnasheen Village.
Sunday trains strike – the Kyle line is not affected.

Screening Request: there have been two screening requests in the area, new substation at Grudie – Environmental Impact Assessment not required; 33kV overhead line for Wyvis Hydro Scheme at Inchbae – EIA not required.
Planning: The Chairman noted a building warrant for an Agricultural Shed at Gorstan.
One planning application has been determined, Siting of Catering Trailer at Garve Hall, permission granted for five years until 2020 with conditions.
Prior Notification of Agricultural Building, Lochluichart Estate – Eliza Leslie Melville left the meeting. Members had no comments.

Future meetings: The venues have been confirmed for the coming year. The dates are as follows: 2015, 4th Aug 7pm in Garve Village Hall; 1st Sept 7pm in Achnasheen Village Hall; 6th Oct 7pm in Garve Village Hall; 3rd Nov 7pm in Achnasheen Village Hall; 1st Dec 7pm in Garve Village Hall. 2016, 5th Jan 7pm in Garve Village Hall; 2nd Feb 7pm in Garve Village Hall; 1st Mar 7pm in Achnasheen Village Hall; 5th April 7pm in Garve Village Hall; 3rd May 7pm in Achnasheen Village Hall; 7th June AGM followed by Ordinary meeting 7pm in Garve Village Hall.

Date of next meeting:
4th August 2015 in Garve Village Hall at 7pm.  Richard Johnson will give a presentation on the proposed Strathvaich Hydro Scheme; there will also be a public drop in event to be arranged.

The Chairman thanked everyone for attending and closed the meeting at 9pm.

Draft minutes of Garve & District Community Council AGM held 2nd June 2015 in Garve Village Hall



Draft minutes of Garve & District Community Council AGM held 2nd June 2015 in Garve Village Hall Present: Kenny MacLean (Chairman), Jean Hollingdale (Secretary), Jean Bailey (Treasurer), Eliza Leslie Melville, Jennifer Haslam, Ruari Matheson, Sue Tarr (Minute Sec); Ronnie MacRae (HSCHT); Campbell Cameron (CBS); Grant Folley (EDF); Val MacIver (Platform PR); Martin Macphee & Matt Myer (Eneco); 6 members of public. The Chairman welcomed everyone and opened the meeting at 7pm. Apologies: Bob Moir, Cllr Cockburn. Declarations of Interest: none. Approval of the minutes held 3rd June 2014: proposed by Jean Hollingdale and seconded by Jennifer Haslam. Chairman’s report: I must confess that it doesn’t seem like twelve months since I last sat down to write the last Chairman’s report. Time really does fly! Our first Garden Produce Show was held back in Sept 2014 with a good turnout on the day. This year’s show will be held on Sat 5th Sept 2015. Last year’s Over 60’s Dinner was held in early Dec 2014 and was attended by 34 people in Garve Hotel. The various donations from individuals, local businesses and local groups were very much appreciated. The problems of the Garve Level Crossing both in Nov 2014 and again in Jan 2015 caused great concern to this community and to other communities further west. We hope that Network Rail has finally ironed out the problems. E-on have been in touch regarding the setting up of a community liaison group. The site has since been sold to EDF Energy. We hope to see representatives of EDF Energy attend more CC meetings over the coming months, especially as construction is due to begin shortly. Improving broadband has been a growing issue over the last few months, especially in the more rural parts of our area. The Community Council continues to take an interest in this issue. Our website - www.community-council.org.uk/garveanddistrict continues to be well used since it launched in March 2013. The G&DCC has considered seven screening reports, three scoping reports, twelve consultation documents, one building warrant and ten planning applications since the last AGM. One topic that is a regular one not just over the last twelve months but over the last five years has been the road network. These various road issues have included speeding, signage, fly tipping, traffic lights, landslides, damaged crash barriers, flooding, blocked culverts, potholes and of course gritting. With having a trunk road as well as HC roads in our area, we have a lot of liaising with different people. I’m sure roads will continue to be a regular topic during these times of austerity. We have also addressed a number of other issues since our last AGM including a lack of mains water pressure at times in Garve, problems with the sewage drains here in Garve, the RCOP lunch event for older people, bus shelters, Beauly – Mossford power line upgrade and various works around the sites, WW1 commemorations, postbox relocations, benches, layby bins, street light replacement, the proposed Biosphere project, court service changes, community recycle bins, train services, BT’s adopt a kiosk, Service Point review, proposed hydro schemes and changes to the mobile library. All the issues have been discussed at twelve ordinary meetings and two fundraising sub committee meeting held since the last AGM. These meetings, which have lasted around 25 hours, have, despite the snow, been well attended by the members of the G&DCC, representatives from different companies, agencies and the public. Our posters and flyers have been another way along with the minutes in the AGNV that help to keep everyone in the G&DCC area up to date with the G&DCC discussions, decisions and our fundraising events. My thanks to the various outlets in the G&DCC area. Their assistance really helps us to get the information out into the community. I have attended various meetings in the last twelve months and I have kept in touch with the School and Church. All this has been reported back to G&DCC members in Chairman’s Comments. I would like to thank all the G&DCC members for the continuing support they show me, for their help and advice they have given me and may I thank them on behalf of the community for all the hard work they do as G&DCC members. We must thank Jennifer Haslam, who oversees any catering requirements the G&DCC may have. A thank you must go to Jean Hollingdale who, as Madam Secretary helps to keep all G&DCC members fully informed. We must also thank Jean Bailey who, as Madam Treasurer oversees our accounts are in order. We also thank Sue Tarr for the work she does for us by producing posters, flyers and of course as our Minute Secretary. A thank you must go to our Ward Councilors and to Robbie Bain, Ward Manager for their input and advice. We must also thank the Garve and Achnasheen Village Hall committees for being so helpful to the G&DCC throughout the year. Finally, but by no means least, a thank you must go to the people of this community for their continued support of their Community Council. Treasurer’s report: The accounts for the year 1st April 2014 to 31st Mar 2015 were presented for adoption. (See Appendix). Fundraising for the year was down due to receiving a grant from the LCT for the Senior Citizens’ dinner. Adoption of accounts was proposed by Kenny MacLean; seconded by Eliza Leslie Melville; all agreed. The Chairman proposed thanks to the auditor, Mrs A. MacRae. Election of Office Bearers: Eliza Leslie Melville proposed the office bearers as follows; seconded by Jennifer Haslam and all agreed. Chairman, Kenny MacLean; Secretary, Jean Hollingdale; Treasurer, Jean Bailey; Minute Secretary, Sue Tarr. Members agreed that Kenny MacLean continue to deal with Press Enquiries and Jennifer Haslam deal with catering. Dates of meetings for next 12 months: meeting on the first Tues of every month, Kenny MacLean proposed the following dates and Jennifer Haslam seconded. All agreed, subject to confirmation with the village halls. AOB: none. Date of next AGM: 7th June 2016, Garve Village Hall at 7pm. Val MacIver proposed a vote of thanks on behalf of the community and those present to the committee and for the work they do and the welcome they provide to the public at meetings. The Chairman closed the meeting at 7.15pm.
 Appendix: Annual Accounts
GARVE AND DISTRICT COMMUNITY COUNCIL
Income and Expenditure Account

Year Ended 31st March 2015



























Prepared by the C.C. Treasurer



Mrs Jean Bailey







Corran









Gorstan









Garve









IV23 2PX











GARVE AND DISTRICT COMMUNITY COUNCIL










RECEIPTS AND PAYMENTS ACCOUNT for Year ended 31st. March 2015




























2015

2014


INCOME


£
£
£
£


Highland Council Grant



971.88
971.88
971.88
971.88


Donations












Total S.Citizens Dinner Donations



50.00
50.00
10.00
10.00

Other Income












Bingo Night Proceeds S.Citizens



0.00


290.10




S. Citizens Dinner Raffle



0.00


140.00




Highland Council Forum Payment



0.00


75.00




Summer Fair Proceeds " "



0.00


472.35




R.C.O.P. Event



150.00


0.00




Garden Produce show



278.87


0.00




Lochluichart Community Trust



1000.00


0.00




Bank Interest



0.00
1,428.87
0.00
977.45

















TOTAL INCOME




£ 2,450.75

£1,959.33
































EXPENDITURE












H.Council P.Liability Ins.



88.13


85.47




Secretary's Fees



250.00


250.00




Minute Secretary's Fees



250.00


250.00




Meetings Expenses - Halls etc.



205.50


264.45




Administration Costs



43.50


42.00




Accountants Fees



100.00


100.00




Chairmans Expenses



48.50
985.63
0.00
991.92


Community Events Costs












S.Citizens Christmas Dinner/Tokens



1357.94


711.00




Summer Fair Exps.



0.00


76.00




Bingo Nght Expenses



0.00


102.10




Highland Council Forum Costs No Labour

0.00


25.00




R.C.O.P. Event Expenses



92.18


0.00




Garden Produce Show Event



64.97
1,515.09
0.00
914.10
















Transfer of Funds Held to Friends of












Garve Memorial



140.86
140.86





TOTAL EXPENDITURE




£ 2,641.58

£1,906.02
















Surplus/Deficit for the year




-£190.83


£53.31
















Balance b/forward 2013/14




1,931.08

1,877.77
















BALANCE CARRIED FORWARD 2014/15




£1,740.25


£1,931.08





































GARVE AND DISTRICT COMMUNITY COUNCIL







Breakdown of Sub-Accounts 2014-2015 for the Communities Information













Senior Citizens Breakdown







Income









Donations

50.00





Surplus from R.C.O.P. Event 57.82





Lochluichart Community Trust 1,000.00 1,107.82



Expenditure







Garve Hotel Dinner 806.50





S/Citizen Dinner - Other Costs 30.44





Tesco - Gift Tokens 521.00 1,357.94



Deficit



-£ 250.12















B/fwd 1st April 2014

895.84



Deficit 2014/15

- 250.12



Balance as at 31st. March 2015

£ 645.72



























Garve Bench Account







Part Surplus of Garden Produce Show 50.00 £ 50.00















B/fwd 1st April 2014

50.00



Surplus 2014/2015

50.00



Balance as 31st. March 2015

£ 100.00



























Community Fund







Income









Transfer from Treasurers Account 1,016.28 1,016.28



Expenditure







Garve Public Hall Garden Show Meeting 8.00 8.00



Balance as 31st. March 2015

£ 1,008.28















continued over









Treasurers Account Breakdown







Income









Highland Council Grant 971.88





Garden Produce Show-Minus £50 to Bench Acc 228.87 1,200.75















Expenditure







P.Liability Insurance 88.13





Secretaries Fees to 31/03/15 500.00





Administration Costs 43.50





Hall Rent etc. 205.50





Chairman's Expenses 48.50





Auditor Fees 2015 100.00





Garden Produce Show Exps. 56.97





Transfer to Community Fund 1,016.28 2,058.88



Deficit



- 858.13















B/fwd 1st April 2014

844.38



Deficit



-£ 858.13



Balance as at 31st. March 2015

-£ 13.75



























War Memorial Breakdown







Expenditure







Friends of Garve War Memorial 140.86
£140.86
















B/fwd 1st April 2014

140.86



Deficit



- 140.86



Balance as at 31st. March 2015

£ -



























Senior Citizens Acc. C/Fwd to 1st April 2015

645.72



Treasurers Acc C/Fwd to 1st Aprl 2015

- 13.75



Community Fund Acc. C/Fwd to 1st April 2015

1,008.28



War Memorial Acc. C/Fwd to 1st April 2015

-



Garve Bench Acc. C/Fwd to 1st April 2015

100.000



Total Balance of Bank Account

£ 1,740.25